When selecting a new employee, you search carefully for the right candidate that checks all of the boxes from the abilities, personality, and experience standpoint. It’s important to find someone with the ideal tools for the job, who’d fit in with the present staff, someone who will continue to help promote company culture. When you discover the right person, it’s obvious.
When it comes to fulfilling the business mission however, it’s equally as important to create the ideal environment since it is important to find the right employees. Do not waste an ounce of the gift you have cultivated in your organisation.
Today’s office workers spend an average of 37 per cent of their time every week sitting in meetings. It does not matter what sector they are in; whether they work as a university staff or in an engineering consulting firm, meetings are a prevalent feature of any working environment. That’s why designing meetings rooms which meet employees’ needs both visually and practically is a critical step in a successful company plan. In modern offices, a bland conference room with nothing but a massive table, uncomfortable seats, and white walls in your meeting room is equal to handing a new employee a No. 2 pencil and notebook on their very first day on the job in lieu of a laptop and a Wi-Fi password.
To help you in this matter, we have put together the three main measures in designing meeting rooms for more creative and effective encounters.
Step 1: Understand employee Requirements
The very first rule of thumb of effective meeting room design is that one area does not fit all. Old-fashioned offices used to set the exact same version of an area in various sizes and call it a day. That’s no way to equip your employees with what they need to execute great meetings, especially if these meetings decide the future of the infrastructure in Australia.
The increase in time spent in meetings equates with the growth in the type of meetings that regularly break out from offices. Different types of meetings require different kinds of space; from brainstorming meetings between internal teams, one-on-one strategy meetings with external clients, to video conference calls with major stakeholders.
To deal with the numerous needs of your workspace, we suggest making four kinds of meeting spaces accessible to employees:
- Focus rooms for casual telephone calls, one-on-ones, and conference calls
- Huddle rooms for information meetings and brainstorm sessions for small classes
- Small meeting rooms for official internal meetings
- Large conference rooms for bigger meetings, most frequently with clients or external visitors
- Each area serves its purpose and should be booked accordingly. Some types of businesses, such as a small property management team for a particular building may need less while others, such as, say, a giant law firm, might require more of these rooms.
Step 2: Consider room layout and equipment
Each type of meeting room cited above requires a different amount of space. You don’t want workers popping into large conference rooms for a fast one-on-one, as you do not need meeting planners searching fruitlessly to get a room that meets their specialised requirements for the big upcoming presentations.
When designing assembly rooms to satisfy the needs of employees, colour is an often-overlooked element. Psychologists and business experts concur that the colour of a room has a direct impact on the moods and productivity amounts of these inside.
Studies have found that bland colours like whites, greys, and beiges commonly seen in office leasing advertisements induce feelings of sadness and depression in employees who are usually stuck indoors all day with fluorescent light. If you’re looking up from the screen to your white wall, then don’t worry, you’ve got choices.
Calm colours, such as shades of greens and blues, promote productivity, focus, and comfort. These palettes which are most seen in working spaces promote an overall sense of well-being. Cheerful yellows, believed shades of optimism, are said to trigger innovation and creativity. This is a superb choice for those creatives in your workplace. Other bright colours, such as colours of crimson, have been shown to improve heart rate and invoke passion. This is a good choice when, used responsibly, can attract attention to significant spots in the office.
Now that you’ve selected a colour, it is time to concentrate on furniture. Select pieces that are versatile enough to be used for informal creative lounging and comfortable enough for extended stretches of sitting for significant meetings and discussions. If your guests begin squirming in their seats in distress, you know you are running up against the clock and attention is elsewhere.
Last, in-room AV and office equipment must be considered for purposes like digital presentations, video conferences, and whiteboard sessions. Do you want screens, projectors, or video capabilities? Not every room requires every apparatus, so put your assembly rooms strategically.
Step 3: Choose your names carefully
Conference room titles are a surprisingly important piece of your company brand. Creativity begets creativity. That’s why it’s very important to foster a feeling of originality and inventiveness. And it is not just the experts who think this. Some of the biggest names in the business world have dispersed the seeds of imagination throughout their workplaces with innovative conference room names, such as this stadium that allows companies to hire a conference room in Melbourne.
It is possible to see our favourites and read our tips for choosing the perfect conference room names for your company within this post: Creative Seminar Room Names for a More Creative Workforce.
With these three steps in your mind, it is possible to completely transform your workplace assembly culture. Switch ordinary meeting doldrums into creative power sessions. Shaping a better assembly strategy increases liberty and entrepreneurship among employees throughout the whole organisation. It strengthens your brand and creates a more positive workplace culture. And it creates spaces that increase communication and cooperation among employees.
Moreover, by adding in the right tools and technologies to streamline the whole assembly room management process, you free employees from some of those tedious tasks related to planning and booking meetings. An assembly management suite enables employees to locate and book rooms and equipment, arrange catering and refreshments, and manage guest enrolment and check all with a few clicks from their Microsoft Office, Outlook, or even Google Calendar. This has been implemented by places in Melbourne that provides corporate event venues to companies. It is about time that companies start using it too.
An improved process and spaces which are more creative will cover themselves in dividends having an overall improved culture of meetings. There is no telling where your business may move from there.
